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Job responsibilities include:
The Project Specialist will:
- Assist in the administration and coordination of a variety of administrative, academic, clinical, and education tasks and projects.
- Provide administrative assistance to management through functions such as planning, organizing, coordinating, scheduling, and implementing project activities to meet objectives.
- Research, gather, organize, enter, reconcile, and summarize data for administrative and/or project reports and/or activities.
- Assist in developing and implementing project goals and strategies.
- Prepare presentations for Chair, Vice Chairs, executive staff, internal and external audiences, and stakeholders.
- Create project plans; track and document project status; prepare project status reports; disseminate results.
- Interface with clinical faculty and/or staff and external contacts necessary to reconcile schedules, coordinate onboarding and training activities, complete project assignments, or for information exchange.
- Resolve problems or questions referred by project staff or administrators.
- Conduct quality assurance reviews of assigned projects.
- Promote an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.
- Perform other related duties as assigned or requested.
Preferred Education and Experience:
- Master's degree
- Prior administrative experience, ideally 3 years or more
Preferred Skills and Qualifications:
- Excellent interpersonal, communication (written and oral), and organizational skills
- Must be highly detail-oriented with strong writing and mathematical skills
- Demonstrated ability to work independently with little supervision
- Work effectively on multiple projects, set priorities, and maintain schedules
- Willing to follow safety protocols related to COVID-19 (i.e., wearing a mask)
- Receptive to constructive feedback from supervisors
- Proficient with Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Teams, OneDrive), Zoom, and Google Drive
- Working knowledge of Workday, Sharepoint, and other systems and applications, such as Adobe, Cerner, PnC, AMION/Qgenda, and Qualtrics, is ideal
- Experience working with diverse populations
- California resident, or willing to relocate
A strong candidate will have excellent time management, communication, and organizational skills; be dependable, adaptable and flexible, motivated, a self-starter; able to work both independently and with a team; take initiative; and troubleshoot crises in a fast paced and high-volume work environment with deadline pressures.
This is a staff position in the Department of Psychiatry and the Behavioral Sciences at the Keck School of Medicine of USC. The position is full-time (37.5 hours per week), non-exempt (hourly), and a one-year fixed-term. Salary is competitive, and contingent on experience. A generous benefits package includes health insurance (medical, dental, vision), paid time off, retirement benefits.
THIS IS NOT A REMOTE POSITION. Some on-site presence will be required; the blend of in-person and remote work will be determined through mutual agreement at the point of candidate offer.
Candidates must be willing to comply with all department, university, city, county, and state COVID-19 requirements. Information about USC’s COVID-19 Vaccine Policy can be found here: https://policy.usc.edu/covid-19-vaccination-program/ to review USC’s COVID-19 Vaccine Policy
Required Application Materials and Additional Information
- Resume
- Cover letter describing interest and fit with above required and preferred qualifications
- 4 references
- Please do not submit your application without these documents.
We look forward to reviewing your application!
The hourly rate range for this position is $29.17 - $32.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
The University of Southern California is one of the world’s leading private research universities with approximately 48,500 students from all 50 states and boasts one of the largest international student bodies in the country. USC is located in the heart of Los Angeles, a culturally rich metropolitan city, and is close to both beach and mountains with wonderful outdoor recreation opportunities. The mild temperatures along with the city’s average of 329 days of sun per year makes Los Angeles a wonderful city to live and work.
USC strongly values diversity, equity, and inclusion and is committed to equal opportunity in employment. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. All genders, BIPOC, LGBTQIA+, people with disabilities, veterans, bicultural/multicultural and bilingual/multilingual individuals are encouraged to apply.
Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Skills: Directly related project or administrative experience. Preferred Education: Master's degree Preferred Experience: 3 years
